Back office
Emailed orders, entered for youfor businesses in Wagga Wagga and the Riverina
Customers keep emailing orders as PDFs. Someone on your team reads each one and types every line into your system. We build a system that does the typing, checks every line against your price list, and leaves you a draft to approve.
Bill to
Acme Fabrication Pty Ltd
| Qty | Item | Price | Total |
|---|---|---|---|
| 40 | Steel bracket 90 mm | $6.20 | $248.00 |
| 12 | Hinge plate, galvanised | $8.00 | $96.00 |
| 8 | Bolt M12 × 50 | $3.90 | $31.20 |
| 25 | Angle 50 × 50 × 3, 6 m | $42.00 | $1,050.00 |
| 6 | Base plate 200 mm | $18.50 | $111.00 |
Deliver by Friday. Receiving dock, 6 am to 2 pm.
See it work
An order emailed at 7:10 am, ready before you start work
An example with made-up names and numbers, running the way the real system does.
- Order arrives
- AI reads the order
- You check itMYOBCRMCustomer folder
- Confirmation email
Checked on every order
Nothing went into your systems until you approved it.
What it does
Built around how you work.
It works inside the software you already run. Nothing gets ripped out.
- Reads PDF orders01
- Matches your price list02
- Flags odd lines03
- Drafts in MYOB, Xero or your ERP04
- One-click approval05
Good for
Who it suits best.
Order desks
Customer orders arrive as PDFs and someone types every line into your system.
Accounts teams
Supplier invoices and bills that get keyed into Xero or MYOB by hand.
Any shared inbox
Anywhere a person copies details out of emails into another program.
Questions
Things people ask.
What if the PDF is messy or a photo?
It still reads it. Anything it isn’t sure about is flagged for you instead of guessed.
Does it send anything to the customer?
Only if you want it to. By default it saves a draft and waits for your approval.
What does it cost?
Every build is priced on scope. Most builds are $2K–$25K, with the price in writing before we start.
How long does it take?
Most builds take 2 weeks to 2 months, depending on scope. You get the timeline in writing with the price.
What happens if it breaks?
We fix it straight away.
Will it work with our software?
Almost certainly. If your software has an API, we connect to it directly. If not, we use its data exports, email or a secure web login. We confirm it in your free audit.
Book your free audit
Let’s find what’s worth building.
We’ll look at what you run today, what it costs you, and what we’d build to replace or upgrade it.
Book your free auditWe take on a maximum of two new builds a month